Use Cases

Healthcare

Transformation of the medical authorization process

Initial project approach

The challenge

Most healthcare organizations in Colombia still manage medication and procedure authorizations entirely manually, generating thousands of accumulated requests and critical delays for patients.

This resulted in:

  • Delays of 15–45 days
  • Bottlenecks in critical cases
  • High manual operational workload
  • Risk of non-compliance and human error

Objective

To drastically reduce approval times, eliminate the operational backlogs, and ensure a fast, traceable, and secure process for patients.

Contexto del sector

El sector sanitario opera bajo alta presión operativa, regulatoria y humana. Los procesos administrativos críticos, como las autorizaciones médicas, requieren precisión, velocidad y trazabilidad absoluta.

El desafío

Most healthcare organizations in Colombia still manage medication and procedure authorizations entirely manually, generating thousands of accumulated requests and critical delays for patients.

This resulted in:

  • Delays of 15–45 days
  • Bottlenecks in critical cases
  • High manual operational workload
  • Risk of non-compliance and human error

Objetivo

To drastically reduce approval times, eliminate the operational backlogs, and ensure a fast, traceable, and secure process for patients.

Impact

Approval times reduced from 45 days to

1 day

-95,2%

processing time

100%

traceable and auditable actions

97,5%

accuracy in medical information extraction

-62%

operational costs

Así es cómo lo resuelve Alan

Alan Process Intelligence is implemented as a cognitive layer on top of the authorization process.

Through its ability to understand text documents and interpret context, it:

  • Interprets medical orders in multiple formats
  • Extracts and standardizes unstructured clinical information
  • Cross-checks data with internal healthcare systems
  • Executes approvals directly within internal systems
  • Interprets medical orders in multiple formats
  • Extracts and standardizes unstructured clinical information
  • Cross-checks data with internal healthcare systems
  • Executes approvals directly within internal systems

How Alan solves it

Alan Process Intelligence is implemented as a cognitive layer on top of the authorization process.

Through its ability to understand text documents and interpret context, it:

Interprets medical orders in multiple formats

Extracts and standardizes unstructured clinical information

Cross-checks data with internal healthcare systems

Executes approvals directly within internal systems

Critical healthcare processes that previously caused delays and operational risk are now transformed into real-time intelligent decision workflows.

CX Insights

Quality analysis and business intelligence reports.

AlanX

Cognitive copilot for human advisors

Real-time assistance for human agents.

HiveAcademy

AI-powered agent training platform

Continuous training and performance improvement for human agents and the system.

Kira

Metahuman AI agent

Metahuman assistant for query resolution.

SideKick

Customer support copilot

Cognitive support for complex case resolution and decision-making.

Charli

Text-based conversational agent

End-to-end support across digital channels.

Voxi

Cognitive voice agent

Voice-based support with autonomous reasoning and full query resolution.